Event Coordination

Planning Prep helps you from now until the day of:

  • Assistance with individualized theme/ design/ color/ style
  • Recommendation of vendors on budget and style
  • Vendor negotiation (we pass our discounts to you)
  • On-going communication via email or phone
  • Unlimited personal consultations (email) overseeing planning progress and providing guidance & support
  • Prepare (timelines) for vendors
  • Coordinate and confirm vendors' deliveries, set-up and pick-up arrangements

Day of Coordination:

  • Coordinate photos with contracted photographer
  • Arrange sign-in table, cake table, programs, place cards and guest favors
  • Check room set-up according to venue's Banquet Event Order
  • Distribute final payments and gratuities to vendors
  • Supervise all vendors, address any issues that may arise and ensure smooth flow of events
  • Coordinate entire timeline of events with the MC - Band or DJ, keeping the event on schedule
  • Supervise loading of gifts, boxed leftover food/cake/centerpieces/ favors/personal items into designated vehicle
  • Service and Reception Coordination also available (Please call for quote)