Event Coordination

Planning Prep helps you from now until the day of:

  • Assistance with individualized theme/ design/ color/ style
  • Recommendation of vendors on budget and style
  • Vendor negotiation (we pass our discounts to you)
  • On-going communication via email or phone
  • Unlimited personal consultations (email) overseeing planning progress and providing guidance & support
  • Prepare (timelines) for vendors
  • Coordinate and confirm vendors’ deliveries, set-up and pick-up arrangements

Day of Coordination:

  • Coordinate photos with contracted photographer
  • Arrange sign-in table, cake table, programs, place cards and guest favors
  • Check room set-up according to venue’s Banquet Event Order
  • Distribute final payments and gratuities to vendors
  • Supervise all vendors, address any issues that may arise and ensure smooth flow of events
  • Coordinate entire timeline of events with the MC – Band or DJ, keeping the event on schedule
  • Supervise loading of gifts, boxed leftover food/cake/centerpieces/ favors/personal items into designated vehicle
  • Service and Reception Coordination also available (Please call for quote)

Event Coordination References

In recognition of Nurses/Hospital week, Baylor McKinney kicks off their celebrations with an Employee Picnic.

Renee; our event coordinator is a superstar, she always goes above and beyond and does an absolutely amazing job in every possible way. She always has great ideas and keeps our budget in mind. This year will be three years that I have worked with Renee and she has delivered each time. She is also so great to work with and so sweet! I cannot recommend her enough!

Thank you Renee for all you do.

Renee Hart

Renee Hart

Event Coordinator & Office Manager

Call Renee today at (214) 340-8000 ext. 301 or email her at Renee@partytimetexas.com.